Court Clerk I

For Wage and Job Details

General Summary

Under the supervision of the District/Trial Court Administrator, performs a variety of clerical support tasks, such as serving as office receptionist, processing restricted licenses and alcohol assessments, maintaining office files, preparing forms, correspondence and other documents, and scheduling appointments.

Essential Functions

  1. Opens new probation cases by assigning cases to probation officers, obtaining required defendant personal information, and scheduling defendant appointments with probation officers.
  2. Serves as office receptionist, includes screening and directing telephone calls, greeting defendants and others, obtaining information for probation staff, and providing case and procedural information in response to routine inquiries.
  3. Ensures case files are complete and ready for probation staff review and court proceedings.
  4. Performs data entry for substance abuse assessment surveys and maintains assessments and related information.
  5. Operates a computer terminal and word processing software to type correspondence, forms, reports and documents; enters, accesses and corrects case information; and to generate forms.
  6. Maintains department case files ensuring that case documents, reports and other relevant case information is included, returns files to proper location following staff/court use.
  7. Corrects and updates abstracts when needed.
  8. Assists in other areas of the court as required.

Other Functions
This list may not be inclusive of the total scope of job functions to be performed.  Duties and responsibilities may be added, deleted or modified at any time.

Employment Qualifications:
Education:  Associate’s degree in data processing or legal secretarial desired.
Experience:  One year of clerical or secretarial experience.  
Other Requirements:  
The qualifications listed above are intended to represent the minimum skills and experience levels associated with performing the duties and responsibilities contained in this job description.  The qualifications should not be viewed as expressing absolute employment or promotional standards, but as general guidelines that should be considered along with other job-related selection or promotional criteria.

 FLSA Status:  Non-exempt
Workers’ Compensation Code:  8810
Occupational Employment Statistical Code:  55305

Physical Requirements:  {This job requires the ability to perform the essential functions contained in this description.  These include, but are not limited to, the following requirements and working conditions.  Reasonable accommodations will be made for otherwise qualified applicants unable to fulfill one or more of these requirements}:
Ability to access various files throughout the court.
Ability to enter and access information to the computer.
Ability to lift and carry files to work area.
Prolonged sitting for data entry.

Qualifications:
Skills in organizing and maintaining both hard and electronic files.
Skills in working with the public, including difficult people at times.
Skills in running electronic meetings and troubleshooting according to the situation.
Knowledgeable in the use of all office equipment. 

Working Conditions:
Works in office conditions.
Exposure to persons charged or convicted of criminal offenses.